Home > Students > CIC Star Programme > Submission and Assessment Process

Submission and Assessment Process

You’re ready to submit your portfolio

Congratulations on reaching the submission stage of your STaR teaching portfolio! This shows sustained commitment to teaching, reflection, and professional growth over many months of work.

Before you submit, please ensure:


  • you have completed a FINAL check of your portfolio, please refer to the checklist below if needed
  • your mentor has reviewed your portfolio and is happy for you to submit

Checklist before Submission

Prior to submitting your application, please use this checklist to ensure you have included all the relevant details.

Appendix 1 – Teaching Observation

  • A formal observation of at least ONE HOUR in an eligible faculty-led peer teaching session was conducted by your assigned mentor
  • Included a reflection on the teaching observation and subsequent dialogue with your mentor
  • Included your mentor’s handwritten or digital signature

Appendix 2 – Teaching Portfolio

  • Engaged with two Areas of Activities (A1, A2, or A4)
  • Teaching was evaluated through student feedback, gathered by engaging students after your session or through other appropriate means
  • Included a reflection on student feedback with suggestions on how to address issues raised or further develop positive aspects of your teaching
  • Provided evidence of engagement with at least K1, K2, K3 (Core Knowledge) and at least V1 and V3 (Professional Values)
  • References made to appropriate literature
  • The portfolio was within the 1,500-word limit, excluding references to the literature
  • Included your handwritten or digital signature

Appendix 3 – Supporting Statement

  • Included a supporting statement
  • If provided by your mentor, ensured that the signatures on Appendix 1 and Appendix 3 are consistent

Appendix 4 – Teaching Hours Log Sheet (Complete on Airtable Interface)

  • Log your “Accumulated Hours of Teaching Activities” on Airtable (see below), please make sure the total teaching hours must be at least 25, with at least two types of teaching, each accounting for a minimum of 30% of the total hours.

Formatting

  • Combined all pages into a single PDF file for submission
Download the Checklist

How to submit

Ensure you have already signed up for an Airtable account with us which allows you to login and upload your teaching portfolio for review.

  • Login to your Airtable account interface, you should see the interface below, the blue button on the top right corner (Circled in red) is the submission button. You can only upload ONE single PDF file for submission.

Once submitted, the teaching portfolio will be assessed by two assessors (assessors will be different from the mentor) independently. There are THREE possible outcomes:

Outcomes

Approved

Congratulations!
This means your teaching portfolio has been approved! The outcome will be ratified as an Associate Fellowship panel, and your name will be entered into the database of Advance HE. You will then receive a certificate directly from Advance HE.

Revise and Re-submit

This means you will be given two weeks to address the feedback from the assessors before submitting your teaching portfolio for reassessment. You will be allowed for a maximum of 100 extra words. During this process, you will be supported by your mentor .

Not approved

If your teaching portfolio gets ‘Not Approved’, you must wait until the next submission deadline before re-submitting it.